Japan, with its developed economy and wide-ranging business cooperation opportunities, is an ideal destination for trade activities. To enter for business purposes, you need to apply for a Japan business visa. But what is a Japan business visa?, what documents are required, and what are the costs? This article will provide detailed information, guide you through the process, and offer tips for successfully obtaining a visa. Let's explore with NVK Travel!
What is a Japan business visa?
A Japan business visa (Short-Term Business Visa) is a short-term visa under the Short-Term Stay Visa category, allowing foreigners to enter for business activities or work for a maximum duration of 90 days.
What is a Japan business visa?
Purpose of using a business visa
Participating in business meetings, negotiating contracts, or signing agreements.
Attending conferences, seminars, or trade exhibitions.
Visiting partners, surveying the market, or seeking investment opportunities.
Participating in short-term training courses (not generating income).
Note: This visa does not allow for paid work in Japan. If you wish to work long-term, you need to apply for other types of visas such as Engineer Visa (Engineer/Specialist in Humanities/International Services).
General visa for those traveling to Japan for study or tourism.
Vietnamese citizens holding ordinary passports are not exempt from the Japan business visa requirement, except in cases of holding diplomatic/service passports or an APEC Business Travel Card (ABTC), which allows a maximum stay of 90 days for business purposes.
If you belong to the following cases, you need to apply for a business visa:
Businesspeople attending meetings or signing contracts in Japan.
Company employees sent for short-term business trips.
Individuals attending seminars or trade exhibitions.
Documents required for a Japan business visa
The application for a Japan business visa includes documents from the visa applicant (in Vietnam) and from the partner in Japan.
Documents from the visa applicant
Passport: Valid for at least 6 months from the date of entry.
Visa application form: Download from the website of the Japanese Embassy (www.vn.emb-japan.go.jp), filled out in English or Japanese.
Passport photo: Size 4.5cm x 3.5cm, white background, taken within the last 6 months.
Financial proof:
Savings account: Minimum 100,000,000 VND, opened at least 3 months prior.
Bank statement: Showing transactions from the last 3-6 months.
Proof of employment:
Employee: Employment contract, decision to send for business trip, salary slip.
Business owner: Business registration certificate, tax report.
Business trip itinerary: Detailing dates, locations, and activities in Japan (e.g., meetings in Tokyo, attending an exhibition in Osaka).
Round-trip flight reservation confirmation (recommended): To prove you will leave Japan on time.
Travel insurance (recommended): Increases the reliability of the application.
Documents from the partner in Japan
Work visa for those going to Japan to work
Invitation letter: Written by the company or organization in Japan, specifying:
Purpose of the trip (meeting, seminar, market survey).
Information about the inviter: Company name, address, phone number.
Duration of stay and proposed itinerary.
Guarantee letter (if any): Commitment to cover travel expenses.
Documents proving the legal status of the partner:
Business registration certificate of the Japanese company.
Company profile.
Financial proof of the partner (if guaranteeing): Bank statement or financial report.
Using travel agency services: 2,500,000 - 4,500,000 VND/person.
Note: The consular fee is non-refundable if the visa is denied.
Process of applying for a Japanese business visa
Gather documents: Prepare all necessary paperwork from both sides (the visa applicant and the Japanese partner).
Make an appointment: Through the VFS Global website (www.vfsglobal.com) or contact the Embassy/Consulate.
Submit application:
Embassy of Japan (Hanoi): 27 Lieu Giai, Ba Dinh (responsible for Gia Lai, Binh Dinh and northern provinces).
Consulate General in Ho Chi Minh City: 261 Dien Bien Phu, District 3 (responsible for Dak Lak, Phu Yen and southern provinces).
VFS Global: Hanoi (Ocean Park Building, 1 Dao Duy Anh) or Ho Chi Minh City (Resco Building, 94-96 Nguyen Du).
Biometric data collection: Provide fingerprints and take photos at VFS Global.
Payment of fees: Submit consular fee and service fee.
Wait for approval: 5-10 working days, may take longer if additional documents are needed.
Receive results: Directly at the submission location or via delivery service.
Tip: Submit your application early, at least 1-2 months before the departure date, to avoid time pressure.
Tips to increase the approval rate for Japanese business visas
Japanese business visa program
Prepare a detailed invitation letter: The invitation letter should clearly state the purpose of the business trip, specific itinerary, and contact information of the Japanese partner.
Demonstrate clear financial capability: Savings account opened 3-6 months prior, bank statements showing regular transactions.
Reasonable itinerary: List business activities (seminars, meetings, surveys) and specific locations.
Carefully check the documents: Ensure no missing paperwork or conflicting information.
Use professional services: Contact NVK Travel for consultation and support in checking documents to increase visa approval rates.
Common mistakes to avoid when applying for a business visa
Lack of invitation letter or guarantee letter: Not having documents from the Japanese partner will lead to visa denial.
Weak financial documents: Newly opened savings account or insufficient balance.
Unclear itinerary: Not specifying business activities or locations.
Fake documents: Using invalid materials can lead to a ban from entering Japan for 5-10 years.
Combining business and travel in Japan
After completing your work, you can combine visiting famous destinations:
Tokyo: Tokyo Tower, Ginza shopping district, conference at Tokyo Big Sight.
Osaka: Attend an exhibition at Intex Osaka, explore Osaka Castle.
Kyoto: Relax at Kiyomizu-dera Temple or Arashiyama Bamboo Grove.
Yokohama: Participate in a seminar at Pacifico Yokohama, stroll along Minato Mirai beach.
Tip: Use the JR Pass (priced from 50,000 yen ~ 8,000,000 VND) to travel economically between cities.
NVK Travel – A trusted partner for visas and trips to Japan
Documents for applying for a Japanese business visa
NVK Travel, part of Eagle Asia Co., Ltd., with over 10 years of experience in international travel, provides professional business visa application services and organizes business trips to Japan. Benefits of choosing us:
Optimal visa support: Detailed consultation, document review, ensuring a visa approval rate of up to 95%.
Comprehensive business services: Flight booking, hotels near conference centers, car rentals, and travel insurance.
Combined travel tours: 5-7 day itinerary, priced from 29,900,000 VND, including visits to Tokyo, Osaka, Kyoto.
24/7 support: Our team of consultants is ready to answer all your questions.
A Japanese business visa is the ideal choice for short-term business activities in the land of the rising sun. With costs ranging from 1,100,000 - 4,500,000 VND and thoroughly prepared documents, you will easily obtain a visa to participate in meetings, conferences, or market surveys. Let NVK Travel accompany you to ensure a successful and economical trip!
Visit now https://nvktravel.com/ to receive free consultation, support for applying for a Japanese business visa, or to book a combined travel tour. With professional and dedicated services, NVK Travel is committed to providing a wonderful experience in Japan!
