Sample Visa Application for Visiting Family in Japan - Detailed Guide and Tips
The Japan family visit visa is a type of visa for those who want to go to Japan to visit relatives, friends, or participate in family events. Preparing the application, especially the Japan family visit visa application form, plays an important role in ensuring the visa approval rate. This article will provide detailed guidance on the application form, necessary documents, and tips for preparing the application so you can easily complete the procedures. Let's explore with NVK Travel right away!
What is the Japan family visit visa?
The Japan family visit visa (Short-Term Stay Visa for Visiting Relatives/Friends) is a short-term visa that allows the holder to stay in Japan for a maximum of 90 days for the following purposes:
Participating in family events such as weddings or funerals.
Note: This visa does not allow for work or long-term study in Japan. The processing time for the visa usually takes 5-10 working days, depending on the application.
Japan family visit visa application form and how to fill it out
The Japan family visit visa application form is the most important document in the application. You can download this form from the official website of the Japanese Embassy in Vietnam or the Japanese Consulate.
How to download and fill out the application form
Download the form: Visit the website of the Japanese Embassy in Vietnam (www.vn.emb-japan.go.jp) or obtain it directly at the visa application center (VFS Global).
Requirements:
Fill out in English or Japanese, using capital letters, and write clearly.
Do not leave any fields blank; if not applicable, write “N/A”.
Main fields to fill out:
Personal information: Full name, date of birth, passport number, nationality.
Purpose of the trip: Clearly state “Visiting family” or “Visiting friends” and provide details (e.g., visiting parents in Tokyo).
Information about the inviter: Name, address, phone number, relationship to you.
Proposed itinerary: List the dates, locations, and activities in Japan.
Financial information: Who will cover the trip (you or the inviter).
Tips for filling out the application form:
Double-check the information before submitting to avoid mistakes.
If unsure, refer to the guidance from the Embassy or seek professional services like NVK Travel.
Documents needed to apply for the Japan family visit visa
In addition to the visa application form, you need to prepare the following documents:
Visa application form
Documents from the visa applicant (in Vietnam)
Passport: Valid for at least 6 months from the date of entry into Japan.
Passport photo: Size 4.5cm x 3.5cm, white background, taken within the last 6 months.
Financial proof:
Savings account: Minimum balance of 100,000,000 VND (or equivalent to 5,000 USD).
Bank statements for the last 3-6 months.
Proof of employment:
Employed individuals: Employment contract, work confirmation letter, salary statements.
Business owners: Business registration license, financial reports.
Students/housewives: Study confirmation letter or guarantee letter from relatives.
Trip itinerary: List detailed dates, locations, and activities in Japan.
Round-trip flight ticket (recommended): To prove you will leave Japan on time.
Travel insurance (recommended): Increases the reliability of your application.
Invitation letter: Written by relatives/friends in Japan, clearly stating the purpose of the invitation, duration of stay, and relationship to you.
Guarantee letter: Commitment to cover costs (if the inviter is financially responsible).
Documents proving the identity of the inviter:
A copy of the passport or residence card (if a foreigner living in Japan).
Residence certificate (Juminhyo) if a Japanese citizen.
Financial proof of the inviter (if financially sponsoring):
Bank statements.
Income confirmation or tax payment documents.
Documents proving the relationship: For example, birth certificate (if parents/children), photos together (if friends).
Procedure for submitting a visa application for visiting relatives in Japan
Prepare documents: Collect all necessary papers according to the above list.
Submit documents: Submit at the Japan Visa Application Center (VFS Global) in Ha......
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4. Procedure for submitting a visa application for visiting relatives in Japan (continued)
Prepare documents: Collect all necessary papers according to the above list.
Submit documents: Submit at the Japan Visa Application Center (VFS Global) in Hanoi or Ho Chi Minh City. Address:
Hanoi: Gelex Building, 52 Le Dai Hanh, Hai Ba Trung District.
Ho Chi Minh City: Resco Building, 3rd Floor, 94-96 Nguyen Du, District 1.
Biometrics collection: Provide fingerprints and take photos at the VFS Global center.
Pay visa fee: Approximately 650,000 VND (depending on the Japanese yen exchange rate). This fee is non-refundable if the visa is denied.
Wait for approval: Processing time is 5-10 working days. If additional documents are needed, the time may be extended.
Receive results: Collect passport and visa directly at VFS Global or via delivery service.
Cost of applying for a visa to visit relatives in Japan
Applying for a visa is mandatory for TTS
The total cost of applying for a visa to visit relatives in Japan includes:
Visa fee: ~650,000 VND (depending on the exchange rate).
VFS Global service fee: ~300,000 - 500,000 VND.
Translation and notarization fee (if needed): ~500,000 - 1,000,000 VND.
Prepare documents yourself to reduce service costs.
Book flight tickets early through airlines like Vietnam Airlines, ANA, or Japan Airlines for better prices.
Experience in preparing documents to increase visa approval rate
Based on NVK Travel's experience in assisting customers, here are some tips to help you optimize your visa application for visiting relatives in Japan:
Fill out the application form accurately: Double-check the information, especially the purpose of the trip and the inviter's details.
Clear financial proof: Savings accounts should be opened at least 3 months prior, and bank statements need to show regular transactions.
Detailed invitation letter: Request the inviter to write a clear letter, specifying the relationship and the plan for hosting.
Reasonable itinerary: List the places to visit (such as Tokyo, Kyoto, Osaka) and specific activities (sightseeing, family meetings).
Prepare early: Submit documents at least 1-2 months before the planned departure date to avoid time pressure.
Use professional services: Contact NVK Travel for advice and document review to ensure nothing is missing.
Common mistakes to avoid when applying for a visa to visit relatives in Japan
Lack of transparency in documents: Savings accounts or bank statements showing signs of "borrowing" money just before submission.
Inconsistent information: The purpose of the trip in the application form does not match the invitation letter or itinerary.
Missing documents from the inviter: Not providing sufficient documents such as Juminhyo or financial proof from the inviter.
Late submission: Sending documents too close to the planned departure date, leading to insufficient time for review.
Combining visiting relatives and tourism in Japan: Which season is the best?
When applying for a visa to visit relatives, you can also explore famous tourist spots in Japan. Here are seasonal suggestions:
Spring (March-May): Enjoy cherry blossoms in Tokyo, Kyoto, or Osaka.
Summer (June-August): Participate in fireworks festivals or explore Hokkaido.
Autumn (September-November): Admire the red leaves in Nikko or Kyoto.
Winter (December-February): Skiing in Niseko or participating in the Sapporo Snow Festival.
Suggested destinations:
Tokyo: Tokyo Tower, Ueno Park, Shibuya shopping district.
Benefits of choosing NVK Travel for visa support and tours to Japan
NVK Travel, part of Eagle Asia Co., Ltd., with over 10 years of experience in international travel, provides visa application support and organizes all-inclusive tours to Japan. Benefits of choosing us:
In-depth visa support: Detailed consultation on how to fill out forms and prepare documents, ensuring a visa approval rate of up to 95%.
Diverse Japan tours: 5-7 day itineraries exploring Tokyo, Kyoto, Osaka starting from 29,900,000 VND.
Additional services: Flight booking, hotel reservations, car rentals, and travel insurance.
24/7 support: Our team of consultants is always ready to answer any questions.
Preparing the visa application for visiting relatives in Japan and related documents is an important step to ensure your trip goes smoothly. By following the requirements of the Japanese Embassy and preparing a thorough application, you will increase your chances of receiving a visa to visit family and explore the land of the rising sun.
Let NVK Travel accompany you on this journey! With experience in organizing international tours and professional visa support, we are committed to providing the best experience. Visit now https://nvktravel.com/ for free consultation, to book a tour to Japan, or to quickly support your visa application!
